State Theatre Company South Australia respects your right to privacy.
Personal information is information or an opinion, including information or an opinion forming part of a database, whether true or not, and whether recorded in a material form or not, about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion.
Collecting your personal information:
What personal information we collect
In carrying out our business, State Theatre Company South Australia collects information in order to establish and service a mutually rewarding relationship with you.
The nature of personal information that may be collected and maintained comprises your:
- Full name
- Billing address, shipping address or work address
- Job title and the name of the organisation you work for
- Landline telephone number, mobile telephone number, fax number or workplace telephone number
- Work email address and/or personal email address
- Transactional details of your history of tickets purchased for State Theatre Company South Australia productions or donations made to State Theatre Company South Australia
- Date of Birth
- Relationships such as the people in your household, people you subscribe within group bookings, your spouse or family members and the organisations you work with or have worked within the past.
In the instance that you are purchasing tickets to an event such as a fundraiser, we may ask for information such as access requirements, dietary preferences or the names of your accompanying guests.
How we collect your data
We sometimes collect the information directly from you – for example, when you fill in a subscription or education booking form, make a telephone enquiry, send us a letter or an email or when you have contact with us in person.
We collect information that you input directly into our database by transacting on our secure website https://statetheatrecompany.com.au
We also collect data through our external ticketing agency BASS at the time of ticket purchase. Data is transferred from BASS directly into the State Theatre Company South Australia database via a secure SFTP file drop and import process and your email and postal address information is only provided to State Theatre Company South Australia if you have opted in for BASS to provide it to us.
Why we collect your data
State Theatre Company South Australia collects your personal information for different reasons, depending on the kind of dealings you may have with the company. For example, we may need to notify you in the case of changes in date or time of a performance or to send out supporting notes relating to the show you are attending.
We aim to keep ticket buyers and donors informed about upcoming performances and fundraising activities we are presenting. From time to time we also conduct market research in order to gather valuable information and feedback from you, our audiences.
To achieve and maintain the appropriate level of PCI compliance State Theatre Company South Australia must record a billing address and contact telephone number associated with any credit card transaction processed by us. This means that at the point of purchase both online and over the phone there is a minimum amount of personal information that must be recorded against a transaction. In the instance of credit card fraud investigations, we are obliged to provide this contact information as a point of reference to prove that reasonable steps were taken to avoid participating fraudulent transactions.
How we store and maintain your data
The information we collect is stored in a secure PCI compliant cloud-based infrastructure that can only be accessed via Two Factor Authentication. State Theatre Company South Australia has implemented a data handling policy with all members of staff who access the personal information held in the database as well as on booking forms, in emails or personal information taken over the phone. This data is regularly cleaned and maintained via internal data cleaning procedures that remove duplicate records, format addresses and ensure the general quality of the data in the database. From time to time we may choose to export customer address and email address data for cleansing purposes via a third-party contractor and in this instance the data will not be sold to or used by the third-party for any purpose other than to cleanse the data.
Our technology infrastructure may make use of cloud infrastructure or servers located outside Australia. Apart from this, we do not transfer personal information offshore.
If we transfer information offshore, we will only do so with your consent or otherwise in accordance with Australian Privacy Law. We will take reasonable steps to ensure that overseas recipients handle any personal information in compliance with Australian Privacy Law and contractual obligations to maintain the security of the data.
Disclosing your details to a third party
By obligation, we contract out some of our marketing functions and activities to third parties and in some cases, this means disclosing your details to them. For example, we may provide names and addresses to a mailing house to mail our postal advertising such as brochures or letters to you. In these situations, we seek assurances from the relevant third parties that they will not use personal information about you except for the specific purpose for which we supply it. State Theatre Company South Australia has agreements in place with such third parties around how data will be deleted/disposed of once used for the purpose they were contractually engaged to use it for.
We do not disclose names and addresses to third parties for the purposes of allowing them to direct market their products and services.
There may be certain exceptional circumstances that will warrant not obtaining your consent such as circumstances where: State Theatre Company South Australia needs to use or disclose personal information where it believes the use or disclosure is necessary to protect any person and/or any State Theatre Company South Australia rights or property; or if the use or disclosure of personal information is authorised or required by law (such as if State Theatre Company South Australia is required to disclose personal information to a court in response to a subpoena).
Accessing your data
You are welcome to request the personal information relating to you that is held in our database by contacting us in writing. We may ask you to provide us with evidence of your identity (for example, we may ask for photo identification) prior to providing the data to you. We will provide the information within 14 days of receiving your request and will ensure the information is provided to you in a secure format that is both possible for us to export and reasonable for you to understand.
Digital data tracking
1. Google Analytics and Cookies
With user permission, our website utilises the online advertising and analysis products by Google LLC 1600 Amphitheatre Parkway, Mountain View, California, USA (“Google”).
An HTTP cookie (also called web cookie, Internet cookie, browser cookie, or simply cookie) is a small piece of data sent from a website and stored on the user’s computer by the user’s web browser while the user is browsing.
If you are interested in how Google LLC collect, store and use your data you can refer to their policies located here https://policies.google.com/
2. Facebook conversion tracking pixels
Please click here if you would like to revoke your permission:
The right to remain anonymous
We respect your right to remain anonymous. Ticket buyers or donors who wish to remain anonymous may do so by completing your transaction over the counter at a BASS outlet. Before attempting to do this, please contact us to ensure that this is the best way to go about your anonymous transaction.
If you do not provide us with the personal information that we reasonably request we may be unable to provide you with the services that you are requesting. For example if you don’t provide us with your contact details when you purchase a ticket, we will be unable to notify you of any changes or cancellations to the event, or replace your tickets if they are lost or stolen.
Opting out of marketing communications, marketing pixels and technologies
We will always ensure key marketing communications, such as direct mail letters or e-newsletters, include an unsubscribe or opt-out option. You can login to your account on our website and view or edit your communication preferences at any time. You can also opt-out of future marketing communications by notifying us in writing, directed to reception at State Theatre Company South Australia or by emailing us. We will then ensure that your name is removed from our mailing list.
Please also note that if you use an opt-out cookie you may also lose access to some transactional functions of our website and our website may behave differently.
Identifying, assessing and monitoring privacy and security risk
We may hold your personal information in either electronic or hard copy form. We take reasonable steps to protect your personal information from misuse, interference and loss, as well as unauthorised access, modification or disclosure and we use a number of physical, administrative, personnel and technical measures to protect your personal information.
Mandatory data breach notification
In accordance with the Notifiable Data Breach (NDB) Scheme, we will notify the Office of the Australian Information Commission and affected individuals if personal information is disclosed in a data breach that is likely to result in serious harm.
If you believe that we have not dealt with your personal information in a manner that complies with the South Australian Information Privacy Principles you should contact us to discuss how we may better deal with it.
Please direct correspondence:
The Privacy Officer
State Theatre Company South Australia
Level 1 Fowlers Building (Lion Arts Centre)
Corner Morphett Street and North Terrace
ADELAIDE SA 5000